7 Tips To Optimize Your Time And Increase Your Efficiency
Our lifestyles are fast-paced and hectic. Most of us have 1,000 things to do and would like 35 hours in the day to complete them. Yet, we all just get 24 hours daily which include sleep, food, exercise, and hopefully, some relaxation. How do we do it all and still stay sane and energized?
Often, we spend unnecessary time doing the unimportant things. Or we spend time procrastinating on the jobs/tasks we really don’t want to do. Or we waste hours on social media and other distractions. How do we optimize our time and energy? What can we do to increase our productivity and take advantage of the few working hours we have each day? How do we work Smarter, not Harder?
Here are 7 Tips to Optimize Your Time and Increase Your Efficiency.
1. Make a List. Spend 30 minutes the night before you go to bed or right when you wake up in the morning to plan your day. Make a list of the goals you want to accomplish for that day. Be realistic of your activities you want and need to do. This way you have a clear vision of what needs to get done for you to feel successful.
2. Schedule Your Tasks. Physically put each task into your calendar. Give yourself ample time to complete a task. For example, if writing a blog post takes you two hours, give yourself two and a half or three hours to complete it so you have time to not stress out and do the job efficiently and correct the first time. Even schedule time to check email so you don’t get distracted during other tasks when an email pops up.
3. Complete Challenging Tasks First. There are always those jobs that we just don’t want to do. Schedule those jobs first thing in the morning so you get it done and over with. Many times, these jobs use more energy and brainpower. By scheduling them first thing, you are bright and fresh to tackle them. You can “play” later, with a more relaxed mindset, doing less challenging tasks/jobs.
4. The Power of “No.” Over-commitment is a common characteristic in many people. We get overzealous and want to do so much in such little time. Or we over-commit ourselves by always saying “yes” to everything that comes our way so that we don’t disappoint others. Whatever the case may be, the power of saying “no” can be very helpful when optimizing your time and energy. People will still like you even if you can’t do everything they ask for.
5. Turn Off Distractions. Shut down your social media during the day and only check it at designated times. If you can close your email notifications, too, that would be helpful. Mini distractions like social media and email notifications can stop us from what we are doing and break the concentration which causes the job/task to take longer to complete.
6. Take Breaks. Multiple research and studies note that people who take a 7-10 minute break every hour increase productivity. Stand up. Stretch. Fill your water bottle. Go for a quick walk around the room or building. Take a break. When you come back to work, you will be more productive and clear-headed to really jump into the task at hand and swiftly and effectively execute it.
7. Be Realistic With Your Expectations and Time. Honor yourself. Know what your limits and successes are. Be realistic of what you can and can’t do in the allotted time frame. Being true to who you are and what you are capable of doing can increase productivity and save you time so you don’t rush and do a poor job.
Remember, you can accomplish what you set out to do. There really are enough hours in the day to do things faster, without stress, and simplify your life. Work can be play, too. Enjoy every moment you have! – Sarah